At Afterschool Chillout we recognise the importance of working in partnership with parents and carers to ensure that every child is happy, healthy and safe whilst in our care.

We therefore aim to keep parents and carers fully informed of policies, events and activities at the Club, by sharing information with them, answering questions and addressing any concerns, and by encouraging them to participate in the life of the Club. 

We do our best to keep parents informed about the Club by:

• Inviting parents to download visit the Club before their children start.

• Asking all parents go to our website at www.afterschoolchillout.co.uk which outlines how the club operates and includes contact details. Our Behaviour Management policy and, for EYFS children, information about the role of their child’s key person.

• Notifying the parents of their child’s key person when they start at the Club.

• Making all of our policies available for parents to consult whenever they like.

• We ask parents to download Notebook by Cheqdin this allows for: one to one messages between the parent and the setting; Pictures of their children engaging in activities on Timeline; Information on meals if applicable;

• Providing translations of our key policies and documents for parents who are non-English speakers, where possible.

• Using a communication book to share information between the parents, school and the Club (for EYFS children or when a specific need is identified).

• We share information obtained from the parent with the school when in the best interest of the child. (poorly, not slept well, existing injury, etc.)

 

We actively welcome parents and invite their input into the Club in the following ways:

• We collect information from parents which will help their child to settle at the club (via the Registration and Medical forms and, for EYFS children).

• We involve parents in settling their children in at the Club (in accordance with our Child Induction policy).

• We consult fully with parents to establish the care requirements for children with additional needs.

• We greet all parents when they arrive to collect their children, and exchange any relevant information (eg any accidents, participation in today’s activities, etc).

• We can be contacted at all times, even out of Club hours, via telephone and email (see our Website for contact information).

• We encourage parents to volunteer, share specialist skills/knowledge, help on outings, etc.

• We obtain parental permission for outings, photographs, applying sun cream, etc.

• We can arrange for parental discussions with staff outside of Club hours if necessary.

• We respect parents’ input and opinions by responding promptly and appropriately to any complaints, in line with our Complaints policy.

This policy was adopted by Afterschool Chillout

 

Date:  01/09/2025

To be reviewed:    01/09/2026

Signed:   Denise Asquez